Admin Officer

External Job Description

RESPONSIBILITIES

• Provide administrative support to the Operations leadership team (calendar management, meeting logistics, travel arrangements and site visits)
• Coordinate onboarding and access processes for new hires, visitors and contractors, including gate passes, security clearances and site access requests
• Support security related administrative activities, ensuring compliance with internal procedures and coordination with Security and Facilities teams
• Maintain records and doc. repositories as a single source of truth, ensuring version control, naming standards and proper filing
• Liaise with PRO and Government Affairs functions for routine administrative processes (permits, documentation follow up, submissions where applicable)
• Support purchase requisitions and invoice follow up, coordinating with Finance/Procurement and tracking status to closure
• Coordinate office supplies, facility requests and general site administrative needs, ensuring timely resolution and clear communication
• Prepare basic reports, trackers and presentations (attendance, onboarding status, actions, schedules) as required by leadership
• Ensure professional communication and smooth coordination with internal EDGE departments and external stakeholders (vendors, visitors, service providers)

REQUIREMENTS

• 5  years in administrative roles, preferably supporting operations or industrial/manufacturing environments
• Experience coordinating site access, gate passes or security related administrative processes
• Exposure to PRO activities and/or government affairs documentation is a plus
• Familiarity with internal corporate processes within EDGE Group or similar regulated organizations preferred
• Proficiency with Microsoft Office tools (Outlook, Excel, PowerPoint, Teams)
• Ability to handle confidential information with discretion and professionalism
• Strong organizational skills and ability to work independently