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Contract Associate

Location: Abu Dhabi, UAE
Department: Commercial – Contract Management
Reports To: Head of International Contracts

About the Role

We are seeking a proactive and highly organized Contract Associate to provide administrative and coordination support to the Head of International Contracts and the wider Contracts team. This role plays a key part in ensuring the efficient operation of the department through document management, reporting, meeting coordination, stakeholder engagement, and procurement support.

Key Responsibilities

• Provide administrative support to the Head of International Contracts and the Contracts team.
• Prepare, maintain, and coordinate reports, liaising with internal stakeholders as required.
• Draft letters, memorandums, and other business correspondence, ensuring timely processing through internal approval workflows.
• Coordinate meetings, prepare agendas, record minutes, and track follow-up actions.
• Manage and respond to enquiries while coordinating with internal departments, project teams, and stakeholders.
• Draft and manage official correspondence in English and, where applicable, Arabic.
• Maintain confidentiality and ensure compliance with information security requirements.
• Perform document control activities, including filing, classification, archiving, and records management.
• Raise Purchase Requisitions (PRs) and coordinate with Procurement to support timely processing and delivery.
• Support compliance with corporate policies, quality standards, and governance requirements.
• Maintain accurate records and ensure contract-related documentation is properly stored and accessible.

Qualifications & Experience

Required

• Certificate, Diploma, or equivalent qualification in any discipline.
• Minimum 5 years of experience in an administrative, contracts, or business support role within a public or private sector organization.
• Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Adobe Acrobat.

Preferred

• Bachelor’s degree in any discipline.
• Professional certification in Administration, Contract Management, Finance, or a related field.
• Arabic language proficiency.

Skills & Competencies

• Excellent English communication skills, both written and verbal.
• Strong organizational, planning, and time-management abilities.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal and stakeholder management skills.
• Proactive, self-motivated, and solution-oriented mindset.
• Professional approach to handling confidential and sensitive information.
• Strong administrative, coordination, and reporting capabilities.

What We’re Looking For

The ideal candidate is a dependable and detail-oriented professional who enjoys supporting senior stakeholders and coordinating across multiple teams. You will be highly organized, capable of managing competing priorities, and committed to ensuring the smooth and efficient operation of the International Contracts function.

Approximate character count: 2,900–3,100 characters including spaces and punctuation.