Specialist, Office & Admin (Emirati Talent)

Job Summary:

We are seeking an experienced and highly organized Associate Admin to oversee the day-to-day operations of the office. The incumbent will play a key role in maintaining office efficiency, supporting the leadership team and ensuring that all administrative activities run smoothly. This is an exciting opportunity to work in a fast-paced innovative environment at the forefront of UAV technology.

Key Responsibilities:

Office administration

• Manage day-to-day office operations, including maintaining office supplies, organizing workspaces, and ensuring smooth office functions.
• Coordinate office logistics, including office space management, equipment maintenance and vendor relationships
• Handle incoming correspondence, phone calls and email inquiries, ensuring appropriate follow-up.

Executive support

• Provide administrative support to the leadership team, including calendar management, travel arrangements and meeting coordination
• Assist in predating reports, presentation’s, and other documentation for internal and external meetings
• Facilitate communication across departments and serve as a point of contact for staff members and external stakeholders

Human Resources Support

• Assist in recruitment processes, onboarding new employees and maintaining employee records
• Support employee engagement initiatives, organizing team events and office activities to foster a positive work environment
• Help coordinate performance reviews and training programs

Financial Budget Management

• Oversee office budgets, track expenses, and coordinate payments with vendors and suppliers
• Assist in processing invoices, purchase orders and managing petty cash
• Liaise with the finance department to ensure accurate financial records are maintained.

Project Support

• Support the engineering and operational teams in organizing project documentation, schedules and materials
• Assist in the preparation of project reports and documentation for senior management
• Ensure that administrative tasks related to ongoing projects are handled efficiently

Qualifications and Requirements:

• Proven experience as an Office Manager, Executive Assistant or similar role in a fast-paced environment
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Excellent written and verbal communication skills in English and Arabic
• Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management tools
• Familiarity with budgeting, expense tracking and basic financial administration
• A proactive, problem-solving attitude with a strong sense of responsibility and attention to detail

Key Skills

• Strong interpersonal skills with the ability to work well in a collaborative team-oriented environment
• Ability to adapt to a dynamic work environment and manage multiple tasks simultaneously
• A high degree of professionalism, discretion and confidentiality in handling sensitive information.