Admin Associate (Emarati)

About ADASI: ADASI is the regional leader in autonomous systems and services, dedicated to offering holistic solutions – from the development and production of unmanned systems to joint mission analysis and careful equipment acquisition. ADASI manufactures, operates and maintains next-generation autonomous solutions for air, land and sea – capable of performing in a diverse range of demanding environments. Leveraging advanced technologies to comply with the tactical demands of the future, ADASI aims to be a world leader in building the next generation of autonomous capabilities.

Job Title: Administrative Associate
Location: Abu Dhabi
Job Type: Full-time
Experience Level: 1-3 Years

Position Overview:

We are seeking a motivated and detail-oriented Administrative Associate to join our dynamic administrative team. The ideal candidate will possess 1 to 3 years of experience in an administrative support role and will be responsible for providing efficient, high-quality administrative assistance to ensure smooth day-to-day operations. This role requires excellent communication, organizational skills, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• General Administrative Support:
  • Provide administrative assistance to management and team members.
  • Handle incoming calls, emails, and correspondence in a timely and professional manner.
  • Schedule meetings, appointments, and conference calls, coordinating with relevant stakeholders.
  • Prepare and maintain office documents, reports, and presentations.
  • Assist with travel arrangements, including booking flights, accommodations, and ground transportation.
• Office Management:
  • Manage office supplies inventory, place orders, and track budgets.
  • Coordinate office maintenance and liaise with vendors to ensure that all office equipment and facilities are operational.
  • Maintain and update files, databases, and records as needed.
• Data Entry and Reporting:
  • Perform data entry tasks accurately and efficiently.
  • Assist with the preparation of reports, presentations, and other documents as requested.
  • Maintain and update departmental spreadsheets, tracking documents, and key metrics.
• Team Support and Collaboration:
  • Support team members with administrative tasks to improve team efficiency.
  • Assist with onboarding new employees by preparing materials and providing necessary documentation.
  • Organize and coordinate company events, meetings, and team activities.
• Miscellaneous Administrative Tasks:
  • Ensure compliance with office policies and procedures.
  • Manage and prioritize multiple tasks and projects while meeting deadlines.
  • Handle confidential information with discretion and professionalism.

Qualifications:

• Education: Associate’s Degree or equivalent experience in administration, business, or a related field.

• Experience: 1 to 3 years of experience in an administrative or office support role.

• Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal communication skills.
  • Excellent organizational and multitasking abilities.
  • Strong attention to detail and time management skills.
  • Ability to work independently and as part of a team.
  • Positive attitude and a professional demeanor.