Assistant Manager, Accounts Payable

About AL TAIF :

We are the leading provider of maintenance, repair and overhaul services, and comprehensive lifecycle support for land platforms, heavy utility vehicles and ground support equipment of the UAE Armed Forces. We empower our customer to focus on its missions, confident that its land-based platforms and systems, warfighters and other personnel are in optimal condition to operate at peak performance.

Key Responsibilities:

• Ensure payments are made within stipulated due dates and as per approved accounts payable policy based on duly supported approved documents.  Review the correctness of invoices and all relevant attachments.
• Ensure supplier invoices are VAT compliant. 
• Review the arithmetical accuracy of invoices, payment requests, petty cash replenishment requests and ensure completeness of the documents in compliance with company policies and departmental procedures.
• Ensure compliance of purchase order or contract terms.  Review vendor’s statements of accounts and balance relationships during the release of payments.
• Maintain payment documentation serial control by ensuring the proper recording of transactions in the accounting system; and that duplicate payments are not processed.
• Review and ensure telephone and utility bill balances are reconciled, summarised and paid on time.  Resolve any issues with vendor offices.
• Review periodic reconciliation of supplier accounts and liaise with the supplier and/or other departments to close open items. 
• Review the accrual list and the prepaid log, following up on aged items
• Review the accounts payable ageing report and coordinate on aged items.
• Review and ensure the completeness of supporting documents for accounts payable transactions in the financial system.
• Review the payment package and validate explanations for delayed payments and/or apparent delays.  Check penalty applicability for delayed deliverables.
• Supervise accounts payable employees and update them on any changes to policies and procedures to ensure compliance.  
• Recommend departmental process/procedure changes as required.
• Review VAT return disclosure requirements.
• Act as the intermediary for clarification of vendor payment timing issues and participate in ongoing internal/external auditor issues as required.
• Ensure timely month close as per the expected timeline.  
• Propose possible system and reporting enhancements to support different analytical reviews.

Minimum Qualifications:

• Bachelor degree in Finance or Accounting required, A certified professional degree is preferred or Equivalent years of Experiences in same field
• A minimum of five to six years general accounting office experience is required, in direct accounts payable automated accounting systems is preferred.
• A minimum of three years in managing a small team is preferre    

Key Skills:

• A thorough understanding of computer based financial principles and Enterprise Resource Planning (ERP) accounting systems is preferred.
• Detailed analytical skills are an advantage.
• Knowledge of International Finance Reporting Standards (IFRS), Cost Accounting Standards (CAS) and other related standards is preferred.
• Proficiency in the use of Microsoft Office Software is required.
• The ability to communicate effectively in English, both in writing and verbally is required; Arabic is an advantage. 
• Must have UAE Drivers license 

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