Contractor - Document Controller

Key Responsibilities:

• Organize, design, and maintain all documentation related to ISO standards, ensuring proper version control, accessibility, and adherence to regulatory standards.
• Ensure proper classification and categorization of documents for effective control and compliance.
• Coordinate the document approval and signing process using the Circularo platform, ensuring timely and accurate routing of documents for approval.
• Ensure that all documents comply with ISO standards, quality management principles, and internal processes.
• Assist in the development and delivery of training materials for employees to ensure proper understanding and adherence to documented processes and procedures.
• Generate reports, track document revisions, and analyse data related to document control.
• Communicate effectively with stakeholders, ensuring clear understanding and alignment on document requirements and deadlines.
• Demonstrate strong organizational skills, consistently meeting deadlines and managing multiple tasks and priorities efficiently.
• Maintain a high level of accuracy in document creation and management, ensuring consistency and compliance with standards.

Technical Requirements:

• Good understanding of ISO 27001 and ISO 9001 (mandatory).
• Knowledge of integrating Excel data (charts, tables).
• Knowledge of ISO documentation requirements, including process documentation, procedures, work instructions, and audit trails.
• Ability to design and maintain documents that comply with ISO standards, including maintaining compliance with internal audits.
• Advanced skills in creating and analyzing detailed process maps, flowcharts, organizational charts, and network diagrams.
• Advanced proficiency in creating, managing, and analyzing data for document control purposes, such as tracking revisions, approvals, and document statuses.
• Expertise in using Excel functions like macros, conditional formatting to generate reports, track document workflows, and manage document control logs.
• Knowledge of creating standardized document templates, ensuring consistency and compliance with ISO standards.
• Ability to design visually appealing slides to communicate process changes, ISO compliance, and project updates effectively.
• Experience in translating organizational processes into clear and structured visual representations.
• Familiarity with process improvement methodologies like Lean and Six Sigma is an advantage.
• Experience in maintaining version control protocols for documents, ensuring that changes are tracked and documented.
• Ability to manage document security, ensuring correct data classification, appropriate access control and permissions.

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