Officer, Contracts

About AL TAIF 

We are the leading provider of maintenance, repair and overhaul services, and comprehensive lifecycle support for land platforms, heavy utility vehicles and ground support equipment. We empower our customer to focus on its missions, confident that its land-based platforms and systems, warfighters and other personnel are in optimal condition to operate at peak performance.

MAJOR DUTIES AND RESPONSIBILITIES

•    Review Scope of Work (SOW) specifications with requesters and end users to ensure accuracy and completeness with regards to acquisition and technical applications.
•    Prepare and issue Tender Documents including Invitations to Tender (ITT), Requests for Proposal (RFP) and Requests for Quotations (RFQ) to vendors.
•    Evaluate bids from contractors and selecting the most suitable bidders based on technical and financial criteria. 
•    Assist in preparing final contractual instruments including Purchase Orders (POs), Blanket Purchase Agreements (BPA), Service Maintenance Agreements (SMA) and contracts with all required documents and information for management approval and award.
•    Accomplish contract administration duties during vendor execution including but not limited to the follow-up on deliveries of goods and services, coordinating the signature of delivery notes and completion/acceptance certificates, resolving non-conformances (returns, shortages, overages and quality issues) and preparing expediting/penalty reports.
•    Negotiate prices, timelines, payment schedules, and other contractual terms with contractors/vendors.
•    Identify and manage risks associated with contracts. This includes assessing potential delays, legal issues and resolve contractual issues.  
•    Manage change orders and modifications to the original contract.
•    Monitor contract execution and vendor performance, ensuring compliance with agreed terms and conditions. 
•    Oversee the contract closure process, ensuring that all contract deliverables are met and all contractual obligations have been fulfilled by both parties.
•    Ensure compliance with legal, regulatory, and company standards throughout the contract lifecycle. 
•    Support contract audits and be available to assist in all inspections and reviews.
•    Support in resolving contractual issues such as delays, non-conformances, claim and dispute. 
•    Maintain contract records, track key milestones, and update relevant stakeholders on contract status. 
•    Assist in ensuring compliance with applicable health, safety, environmental, and quality management standards (ISO 9001, ISO 45001, ISO 14001). 
•    Maintain the confidentiality and security of all company documents.
•    Support other employees of the Contracts in fulfilling their roles.
•    Perform other duties as assigned by the Manager, Contracts and Subcontracts

MINIMUM QUALIFICATIONS

•    Bachelor’s degree is required, in business, purchasing or a related field is preferred.  
•    Professional Certificates in Procurement are preferred.
•    A minimum of four (4) years of experience in a purchasing role is required.
•    A minimum of two years in a supervisory position is required.
•    A proven ability to multi-task in a fast paced environment is an advantage.
•    Strong communication and customer relation skills are required.
•    An excellent grasp of Microsoft Office software is required; proficiency in using the ERP system is preferred.
•    The ability to interact in a professional manner with all levels of employee and customer is preferred.
•    The ability to communicate effectively in English, both in writing and verbally is required.  
•    Have, or be able to obtain an UAE driver’s license.

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