PMO Administrative

External Job Description

ADVANCED CONCEPTS is an entity within EDGE dedicated to the design and deployment of advanced, innovative technologies.

Core Accountabilities:

• Provide administrative support to the PMO team members, including scheduling meetings, preparing agendas and meeting materials, managing correspondence, and sending emails related to projects. 
• Assist in the coordination and management of project-related activities, including tracking project progress, monitoring project schedules, and assisting with project reporting and documentation. 
• Execute administrative tasks as needed, such as handling correspondence, filing, and procurement of project resources. This may include: 
  Assisting with raising the PR’s. 
• Coordinating the procurement process, between end user and buyer. 
• Maintaining procurement documentation and records, including vendor contracts, purchase orders, and invoices.
• Support other tasks as assigned by the PMO Manager or other senior staff.
• Assist in the maintenance and continuous improvement of project management processes and procedures. This may include:
  • Updating project management templates and tools. 
  • Supporting the development and implementation of PMO initiatives and programs. 
  • Assisting with the preparation and maintenance of project-related budgets and financial reports.
  • Communicating with project team members, to ensure project-related information is accurate and up-to-date. 
  • Writing Meeting Minutes (MOM) for project meetings and distributing them to project team members and stakeholders.
  • Manage project documentation such as project plans, schedules, budgets, and reports, ensuring all relevant project information is accurate and up-to-date.

Qualification / Experience:

• Minimum: Bachelor's degree in Business Administration, Project Management, or a related field.
• Preferred: Advanced degree in Business Administration, Project Management, or a professional certification such as PMP.
• Minimum: At least 2 years of experience in administrative or project support role. 
• Preferred: 2-3 years of experience with increasing responsibilities over the years.
• Displays good knowledge and understanding of project management software and tools, as well as proficiency in the use of MS Office Suite.