Procurement & Sourcing Administrator

External Job Description

The Supply Chain and Procurement Administrator provides administrative and operational support across purchasing, supplier coordination, logistics, inventory, and supply chain activities. The role ensures procurement requests, purchase orders, supplier records, delivery schedules, and supporting documents are accurately processed and maintained in line with PowerTech policies, approval requirements, and business priorities.

Key Responsibilities

• Process and track purchase requisitions and purchase orders.

• Verify procurement requests include specifications, approvals, budgets, delivery dates, and supporting documents.

• Coordinate requests for quotation and maintain supplier quotations and commercial records.

• Prepare quotation comparisons and support commercial evaluations.

• Issue approved purchase orders and obtain supplier acknowledgements.

• Follow up with suppliers on quotations, order status, shipping dates, and expected deliveries.

• Monitor open and overdue orders and escalate delivery risks.

• Coordinate incoming material requirements with Warehouse, Logistics, Quality, Engineering, and Manufacturing.

• Support supplier registration, onboarding, prequalification, and document collection.

• Maintain supplier contact details, compliance documents, certificates, and performance records.

• Track supplier delivery, quality, responsiveness, and documentation compliance.

• Reconcile purchase orders, delivery notes, goods receipts, and supplier invoices.

• Coordinate with Finance and Accounts Payable to resolve pricing, quantity, receipt, and payment discrepancies.

• Maintain procurement trackers, dashboards, status reports, and accurate ERP records.

• Support stock reviews, inventory reconciliation, material shortage reporting, and critical item tracking.

• Prepare documents for audits and ensure records remain complete and traceable.

• Support urgent purchasing and expediting activities required to meet production or programme deadlines.

• Perform all activities in line with delegated authority, ethical procurement practices, quality standards, and company procedures.

Qualifications and Experience

• Diploma or bachelor’s degree in Supply Chain Management, Procurement, Logistics, Business Administration, Finance, Engineering, or a related field.

• 2–5 years of experience in procurement administration, purchasing, supply chain coordination, logistics, or a similar role.

• Experience in aerospace, defence, aviation, engineering, automotive, manufacturing, or another regulated industry is preferred.

• Experience handling purchase requisitions, purchase orders, quotations, supplier records, goods receipts, and invoices.

• Experience using ERP or procurement systems such as SAP, Oracle, Microsoft Dynamics, or equivalent is advantageous.

• CIPS, APICS, or a related professional qualification is desirable.

Skills and Competencies

• Good understanding of procurement and supply chain processes.

• Strong administrative, organisational, and record-management skills.

• High attention to detail and accuracy.

• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.

• Ability to prepare trackers, reports, quotation comparisons, and supplier documentation.

• Good numerical, analytical, and problem-solving skills.

• Strong written and verbal communication skills in English; Arabic is advantageous.