Purchasing Officer

About LAHAB:

LAHAB DEFENCE SYSTEMS manufactures medium and large calibre munitions. We are in the industry with over 25 years of experience in leading defence & security organizations. LAHAB is committed to modernising the entire munitions value chain with its 25+ years of knowledge and experience. We support major defence and security organisations, law enforcement agencies, and sports clients, supplying them with reliable and safe munitions and services.

Key Responsibilities: 

• Responsible for local and/or international purchasing, more of general stuffs, also responsible to perform documentation and administration duties related to the business of purchasing within applicable company policies and procedures.
• Receive all purchase requisitions and maintain purchase requisitions log on the ERP system.  Maintains daily purchase order log on the ERP system.  Performs data entry duties as needed.
• Select and contact the vendors of Local / International for quotations and prepare techno commercial comparison sheets for every purchase requisition, efficiently identifying cost-saving opportunities.
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
• Responsible for preparation and processing of local and / international purchase orders / contracts /agreements and documentation in accordance with company policies and procedures.
• Issue purchase orders / contracts / agreements in accordance with all terms and conditions and accurate technical/industrial specifications.
• Arrange the meetings with requesting dept. as and when required.
• Arrange the PDI in supplier premise by coordinating with relevant departments. 
• Assign the shipping companies for the freight by coordinating with logistics department.
• Plan and schedule purchases according to required delivery dates, prioritize various requests duly.
• File and maintain relevant files and records. 
• Manage and develop supplier relationships and establish long-term associations to secure the interests of the company
• Ensure competent and quality execution of all regular purchasing duties and related administrative work.
• Co-ordinate with users from various departments to complete purchasing scope of work for projects assigned
• Handle and monitor claims to suppliers and vendors for defective deliveries of items, shortages in deliveries, missing parts and items.
• Improve supply chain processes on a continuous basis.
• Adhere to code of ethics as directed in the procurement policy.
• Perform other tasks & duties as allocated by a Department Manager or Supervisor.
• Negotiating, drafting and recommending agreements with suppliers, including price, balancing commercial and technical interests with acceptable commercial and legal risks to the company
• Reviewing and finalizing contractual documents to include non-disclosure agreements, contract terms and conditions and purchase orders
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules
• Track payments and deadlines

Experience and Education:

• Diploma in business administration or relevant field is required
• Bachelor in business administration or relevant field is preferred
• Certified Professional Purchasing qualification or training
• Minimum two years of experience in procurement.
• Understanding the confidentiality matters pertaining to Procurement & Supplier Qualifications

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