Purchasing Officer

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Date: 15 Sep 2023

Location: Abu Dhabi, AE

Company: EDGE Group PJSC

About LAHAB:


LAHAB DEFENCE SYSTEMS manufactures medium and large calibre munitions. We are in the industry with over 25 years of experience in leading defence & security organizations. LAHAB is committed to modernising the entire munitions value chain with its 25+ years of knowledge and experience. We support major defence and security organisations, law enforcement agencies, and sports clients, supplying them with reliable and safe munitions and services.


Key Responsibilities: 


  • Responsible for local and/or international purchasing, more of general stuffs, also responsible to perform documentation and administration duties related to the business of purchasing within applicable company policies and procedures.
  • Receive all purchase requisitions and maintain purchase requisitions log on the ERP system.  Maintains daily purchase order log on the ERP system.  Performs data entry duties as needed.
  • Select and contact the vendors of Local / International for quotations and prepare techno commercial comparison sheets for every purchase requisition, efficiently identifying cost-saving opportunities.
  • Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
  • Responsible for preparation and processing of local and / international purchase orders / contracts /agreements and documentation in accordance with company policies and procedures.
  • Issue purchase orders / contracts / agreements in accordance with all terms and conditions and accurate technical/industrial specifications.
  • Arrange the meetings with requesting dept. as and when required.
  • Arrange the PDI in supplier premise by coordinating with relevant departments. 
  • Assign the shipping companies for the freight by coordinating with logistics department.
  • Plan and schedule purchases according to required delivery dates, prioritize various requests duly.
  • File and maintain relevant files and records. 
  • Manage and develop supplier relationships and establish long-term associations to secure the interests of the company
  • Ensure competent and quality execution of all regular purchasing duties and related administrative work.
  • Co-ordinate with users from various departments to complete purchasing scope of work for projects assigned
  • Handle and monitor claims to suppliers and vendors for defective deliveries of items, shortages in deliveries, missing parts and items.
  • Improve supply chain processes on a continuous basis.
  • Adhere to code of ethics as directed in the procurement policy.
  • Perform other tasks & duties as allocated by a Department Manager or Supervisor.
  • Negotiating, drafting and recommending agreements with suppliers, including price, balancing commercial and technical interests with acceptable commercial and legal risks to the company
  • Reviewing and finalizing contractual documents to include non-disclosure agreements, contract terms and conditions and purchase orders
  • Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules
  • Track payments and deadlines


Experience and Education:


  • Diploma in business administration or relevant field is required
  • Bachelor in business administration or relevant field is preferred
  • Certified Professional Purchasing qualification or training
  • Minimum two years of experience in procurement.
  • Understanding the confidentiality matters pertaining to Procurement & Supplier Qualifications



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