Senior Procurement Officer (Emirati Talent)

Job Summary:

Key Accountabilities:

• Receive all purchase requisitions and maintain purchase requisitions log on the ERP system.  Maintains daily purchase order log on the ERP system.  Performs data entry duties as needed
• Select and contact the vendors of Local / International for quotations and prepare techno commercial comparison sheets for every purchase requisition, efficiently identifying cost-saving opportunities
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers
• Responsible for preparation and processing of local and / international purchase orders / contracts /agreements and documentation in accordance with company policies and procedures
• Issue purchase orders / contracts / agreements in accordance with all terms and conditions and accurate technical/industrial specifications
• Arrange the meetings with requesting dept. as and when required
• Arrange the PDI in supplier premise by coordinating with relevant departments
• Assign the shipping companies for the freight by coordinating with logistics department
• Qualifying new products according to the speciation requirement
• Plan and schedule purchases according to required delivery dates, prioritize various requests duly
• File and maintain relevant files and records according to ISO
• Manage and develop supplier relationships and establish long-term associations to secure the interests of BARIJ
• Ensure competent and quality execution of all regular purchasing duties and related administrative work
• Co-ordinate with users from various departments to complete purchasing scope of work for projects assigned
• Handle and monitor claims to suppliers and vendors for defective deliveries of items, shortages in deliveries, missing parts and items
• Improve supply chain processes on a continuous basis
• Adhere to code of ethics as directed in the procurement policy
• Perform other tasks & duties as allocated by a Department Manager or Supervisor
• Negotiating, drafting and recommending agreements with suppliers, including price, balancing commercial and technical interests with acceptable commercial and legal risks to the company
• Reviewing and finalizing contractual documents to include non-disclosure agreements, contract terms and conditions and purchase orders
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules
• Track payments and deadlines
• HSE Roles and Responsibilities:
  comply with reasonable OSH instructions and safe working procedures;
  use of appropriate personal protective equipment and safety systems;
  be familiar with emergency and evacuation procedures;
  not willfully or recklessly endanger anyone's health and safety;
  assist with the preparation of risk assessments; and
  report OSH hazards, incidents, and issues
  include OSH requirements in tender and procurement procedures and documents; and
  ensure  OSH  performance  is  included  when  evaluating  and  monitoring  service providers / contractors overall performance

Educational & Experience Requirements:

• Bachelor's Degree in business administration or relevant field.
• Certified Professional Purchasing qualification or training.
• Minimum four years of experience in procurement.
• Understanding the confidentiality matters pertaining to Procurement & Supplier Qualifications

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