Specialist - Program & Project Management

External Job Description

The Project Coordinator supports the delivery of complex capability development initiatives within Powertech. The role provides project control, coordination, and administrative support across the full lifecycle of projects.

The Project Coordinator ensures that project information is accurate, schedules are maintained, risks and actions are tracked, timesheets are captured and communication flows effectively between stakeholders. The role is critical in maintaining project governance, documentation control, and reporting discipline within a highly regulated and technically complex environment.

Key Responsibilities:

1. Project Planning & Scheduling Support

• Assist in the development and maintenance of detailed project schedules, work breakdown structures (WBS), and resource plans.
• Track project progress against milestones and highlight deviations to the Project Manager.
• Support the preparation and update of project plans, baselines, and change logs.

2. Project Controls & Reporting

• Maintain project dashboards, KPIs, and status reports (cost, schedule, risk, and performance metrics).
• Consolidate inputs from relevant stakeholders.
• Prepare progress reports and presentations as required.

3. Document & Configuration Management

• Manage project documentation in accordance with company procedures.
• Ensure proper classification, storage, and handling of sensitive and export-controlled information.

4. Coordination of Technical Activities

• Coordinate day-to-day project activities across multidisciplinary teams.
• Support planning and execution of key project phases including design reviews, construction activities, and commissioning events.

5. Meeting & Stakeholder Coordination

• Organize project meetings, workshops, and technical reviews.
• Prepare agendas, capture minutes of meeting (MoM), and track action items.
• Facilitate communication between internal departments and external partners.

Qualifications & Experience:

• 3–6 years’ experience in project coordination or project support roles, preferably within defence, aerospace, or engineering projects.
• Familiarity with project management methodologies (PMI).
• Experience supporting multiple projects in a complex environment.

Key Skills & Competencies:

• Strong organizational and coordination skills with high attention to detail.
• Proficiency in project management tools (MS Project) and reporting tools (Excel, PowerPoint, Power BI).
• Effective communication and stakeholder engagement skills.
• Ability to manage multiple priorities in a structured and disciplined manner.
• Understanding of document control and configuration management principles.
• Awareness of HSE, quality, and regulatory compliance requirements.
• Professional integrity and ability to handle sensitive or classified information.

Performance Indicators:

• Accuracy and timeliness of project reporting and documentation.
• Compliance with project governance and document control standards.
• Stakeholder satisfaction with coordination and communication.
• Contribution to on-time and on-budget project delivery.