Contract Officer (Emirati Talent)

About CLA:

Caracal Light Ammunition (CLA), part of the EDGE Group, is a leading manufacturer of high-quality small-calibre ammunition in the UAE. They focus on precision and reliability in their products, catering to military, law enforcement, and civilian markets. CLA utilizes advanced manufacturing techniques and a rigorous testing process to ensure their ammunition meets the highest international standards, including NATO and CIP. 

CORE ACCOUNTABILITIES

• Receive all purchase requisitions and maintain purchase requisitions log on the ERP system.  Maintains daily purchase order log on the ERP system. 
• Performs data entry duties as needed.
• Assist in preparing and reviewing contract documentation, ensuring compliance with company policies and legal requirements.
• Support the negotiation of contract terms and conditions under supervision.
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
• Responsible for preparation and processing of local and / international purchase orders / contracts /agreements and documentation in accordance with company policies and procedures.
• Issue purchase orders / contracts / agreements in accordance with all terms and conditions and accurate technical/industrial specifications.
• Maintain accurate and organized records of all contracts, amendments, and related correspondence.
• Coordinate with internal departments to ensure contract deliverables are met on time.
• Conduct contract administration tasks, including tracking milestones, deadlines, and performance.
• Assist in the preparation of contract reports and summaries for senior management
• Ensure the department documentation are well saved and arranged.
• File and maintain relevant files and records. 
• Review and update contract templates as needed to ensure consistency and compliance.
• Respond to queries related to contracts and procurement policies from internal teams and external parties.
• Insure that all the contracts are following EDGE procedure.
• Ensure competent and quality execution of all regular purchasing duties and related administrative work.
• Co-ordinate with users from various departments to complete purchasing scope of work for projects assigned
• Handle and monitor claims to suppliers and vendors for defective deliveries of items, shortages in deliveries, missing parts and items.
• Following the payment for the suppliers with the finance.
• Improve supply chain processes on a continuous basis.
• Act as focal point and contact person  to discuss and respond to all external/internal Audit
• Adhere to code of ethics as directed in the procurement policy.
• Perform other tasks & duties as allocated by a Department Manager or Supervisor.
• Track payments and deadlines.
• Help with the identification and mitigation of potential contract risks.

EXPERIENCE & EDUCATIONAL QUALIFICATION

• Diploma in business administration or relevant field is required
• Bachelor in business administration or relevant field is preferred
• Certified Professional Purchasing qualification or training
• Minimum two years of experience in procurement.

KEY SKILLS

• Written skills – conveying information accurately in an appropriate written format, be able to express oneself 
• Planning and organizing
• Understanding the confidentiality matters pertaining to Procurement & Supplier Qualifications
• Ability to use Microsoft Office/ERP

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