Document Controller (Configuration Management)

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Date: 3 Apr 2024

Location: AE

Company: EDGE Group PJSC

About HALCON

 

HALCON is a regional and international leader that offers next-generation Weapons Systems and Robotics Expertise to meet the challenges of a rapidly changing world. HALCON has developed in-house expertise across the entire value chain for gravity-release bomb guidance systems. This includes design, development, testing, manufacturing and assembly. Our end-to-end capabilities ensure exceptional quality and competitive pricing. As well, we are faster and more flexible in meeting customer requirements. 

 

Job Summary:

 

The key responsibility of the document controller is to supports the project teams to ensure that projects generates documentation that meets quality management and configuration management requirements for product and non-Product related documents.

 

Key Accountabilities:

  • Understand the requirements of the project documentation and accordingly provide support to project teams in the generation of internal documentation in conformance to the Configuration Management.
  • Ensure that Documentation Control processes are followed in compliance with the Quality Management requirements.
  • Verify that correct templates and document index have been used and the document is approved by applicable personnel before inclusion into the Configuration Management System (CMS).
  • Ensure that a high level of data quality, integrity, and security of information is maintained throughout the life cycle of a document.
  • Implement authorised changes to documents as indicated on the approved Enterprise Change Request.
  • Manage document distribution lists and distribute documents accordingly.
  • Perform the document archive process on the applicable document as the procedure requires.
  • Ensure proper notification of change releases and archival of documentation.
  • Perform Purge (document destruction process) as the need arises on the applicable documentation.
  • Generate various Document List reports such as Product Document Index (PDI) or Document.
  • Identify and implement process improvements as approved by management.

 

Experience & Education Qualifications:

  • Minimum: 2 years of experience in Documentation Management and Document control in the capacity of Junior Officer or Configuration Assistant    
  • Minimum: Higher professional education (HBO) preferably in office management, document control or similar.
  • Preferred: 2+ years of experience in an Aerospace or Defence environment       Preferred: Post-secondary vocational education (MBO) together with extensive relevant work experience.
  • Data integrity and data analysis
  • Knowledge of Document Lifecycle management
  • Document controlling
  • Knowledge of various action in the different states a document can be in.

 

#HALCON

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