Executive Assistant

About AL TAIF 

We are the leading provider of maintenance, repair and overhaul services, and comprehensive lifecycle support for land platforms, heavy utility vehicles and ground support equipment of the UAE Armed Forces. We empower our customer to focus on its missions, confident that its land-based platforms and systems, warfighters and other personnel are in optimal condition to operate at peak performance.

Key Responsibilities:

• Manage departmental deliverables including project reports and financial reports, ensuring they are submitted to the senior management team and the parent company within the required timeframe.
• Perform a variety of administrative and clerical duties including scheduling appointments; preparing and composing correspondence, reports, memorandums and inter-office communications; and filing. 
• Schedules and prepares meetings and conference related to business management functions, establishes the necessary background material, develops PowerPoint presentations when necessary, attends the meetings and records proceedings, coordinates conference/hotel/transportation requirements for visitors when necessary and provide overall follow-up to ensure arrangements are made in a timely manner.
• Manage special projects related to the CEO’s office and provide special action management when necessary.
• Perform quality work as part of the ISO 9001:2015 Quality Management System program.
• Maintain the CEO’s calendar, make appointments and schedule travel arrangements.
• Review outgoing materials and correspondence for consistency, compliance and conformance with established procedures.
• Develop and maintain files, records, manuals, handbooks and other related documentation.
• Monitor the use of office equipment and maintains a stock of office supplies.
• Initiate, maintain, and follow-up on all assigned workshop Purchase Requests (PRs) and Purchase Orders (POs).
• Independently resolve administrative and/or clerical issues of moderate difficulty and provide work direction to other administrative staff.
• Coordinate the CEO’s office and make arrangements for new/visiting employees.
• Coordinate and develop various business management reports.
• Assist in the development and implementation of new or revised administrative directives.
• Maintain the confidentiality and security of all company documents.

Experience and Education:

• A Bachelor’s degree required, or Equivalent years of Experience in same field.
•  A minimum of six to ten years of general office administration.

Key Skills:

• The ability to work independently and with initiative is preferred.
• An excellent grasp of Microsoft Office software is required. 

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