Project Manager

About KATIM

KATIM is a leader in developing innovative secure communication products and solutions for governments and businesses. As an integral part of the Space & Cyber Technologies cluster at EDGE, one of the world’s most distinguished advanced technology groups, KATIM stands as a beacon of trust in an ever-evolving landscape where cyber risks are a constant menace.

Our aim is to satisfy the growing demand for advanced cyber capabilities by delivering resilient, secure, end-to-end solutions across four fundamental business units: Networks, Ultra Secure Mobile Devices, Applications, and Satellite Communications.  

With a global presence spanning from our headquarters in Abu Dhabi to offices in the UAE and Finland, KATIM empowers organisations worldwide with the unwavering assurance that their mission-critical information and communications remain private and secure, no matter the circumstance.   
Welcome to KATIM, where innovation and security converge to redefine the way you protect your most valuable assets in the digital world.

In this role, the Project Manager will work collaboratively with cross-functional teams, manage project scope, budget and delivery timelines as well as resources, and communicate effectively with stakeholders. This role requires strong leadership, organizational, and problem-solving skills.

This role will be reporting into the Project Management lead with a dotted line into the CEO office.
Note: Activities marked with * concern the matrix reporting line to CEO office

Key Responsibilities

• Project Integration Management: •    Develop project charters, create project management plans, direct and manage project work, monitoring and controlling project work, and perform integrated change control.
  •    * Manage the process of scope definition and change control, including estimating and negotiations of contract / scope variations (Anticipate change orders in a timely manner on important potential risks technical or other).
  •    * Provide the applicable project management KPIs (i.e. % planned and % completed in order to calculate relevant metrics, such as cost and schedule variance for EVM methodology
  •    * Ensure that projects are properly closed out by resolving all technical, commercial and legal issues.
  •    Work with sales (on request) to ensure that project proposals are supported with proposal deliverables e.g. risk/opportunity, estimates, project plan, planning
  •    * Participate in the continuous improvement process with respect to project management procedures, guidelines and tools highlighting any possible areas where improvements can be made.
  •    * Ensures full compliance with all EDGE & KATIM processes and tools, relating to project management and all included sub domains
• Project Scope & Schedule Management: •    Manage the process of scope definition and change control, including estimating and negotiations of contract / scope variations (Anticipate change orders in a timely manner on important potential risks technical or other). •     Provide, when required, proposal support to Head of Sales and/or Solutions to get feasibility assumptions reflected into the proposals •    Define & sequence activities, estimate activity resources and durations, develop the project schedule, and control the schedule.
• Project Cost Management: •    Estimate, budget, and control project costs, in close alignment with the Functional Heads within Engineering
  •    Monitor and Control the financial status of the project (Estimate at Completion (EAC), Billings, cost budgets, milestone payments, rebates, warranty).
  •    Deliver Projects in budget
  •    Cost Control – Responsible for managing direct & indirect overhead costs, using the time sheet process.
• Project Quality Management: •    Quality planning, quality assurance, and quality control.
  •    * Apply applicable KATIM QA and project management procedures.
• Project Resource Management:•    Effective utilization of assigned resources, including contractors and 3rd party resources and maintaining or improving resource allocated hours as in EL/ Contract or better.
  •    Ensures optimum utilization of resources assigned on projects. (In line with set targets)
  •    Continually evaluates assigned resources on the project in terms of skills and competency and provide feedback to the respective manager of the resource for resolution.

• Project Stakeholder Management & Communication Management
      •    Identify stakeholders, understand their needs and expectations, and manage their engagement throughout the project lifecycle
  •    * Accurately report the status (resources, technical issues, customer satisfaction) of assigned projects on all key metrics.
  •    Request the support of the Security team, Deployment team and QA in a timely fashion.
  •    Continuous Engagement with the Engineering leads and Program Managers to ensure:
  •    * That the processes are followed
  •    That Project resource needs are anticipated
  •    The on-going balance of project resources (experience vs inexperience) on the Project is kept at an acceptable level
  •    that Project risks are anticipated from past experience and supporting the mitigation of those risks.
  •    that coaching is carried out in a timely fashion.
  •    Represents voice of delivery to customers, customers voice to delivery leadership.
  •    Timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information. 
  Project Risk & Opportunity Management
      •    Identify, analyze, and respond to project risks to maximize the likelihood of project success
  •    Establish and execute detailed plans to ensure that risks are mitigated and opportunities are realized.
  •    Monitor that Lead engineers raise technical cases when project technical issues can’t be resolved and ensure that these cases are followed up and escalated for timely resolution
  •    Report relevant new business opportunities to Account / Sales managers
  •    Identify opportunities for upgrading and upselling of project scope where possible 
  Project Procurement Management
      •    Create procurement plan, interface with Procurement team to ensure goods and services are acquired to fulfill project requirements. 
  Team Leadership    •    Lead and motivate the project team, fostering a collaborative and high-performance work environment.
  CEO office 
  Key Metrics     Overall
  •    On time, in budget and in scope delivery of all projects and programs as baselined at the time of project initiation 

  Project Stakeholder Management/ Customer Satisfaction
  •    Establish professional relationships with customers to ensure highest customer satisfaction as per customer satisfaction survey (KPI as per current year KATIM Balanced Scorecard)
  •    Managing the interest of all stakeholders (Customer, KATIM, suppliers, etc) in the project as per internal satisfaction survey (KPI as per current year KATIM Balanced Scorecard)

  Project Resource Management
  •    Capacity, Utilization & resource allocation management (in line with approved project or program budget)
  •    Resource forecasting (within 10% accuracy).
  •    Time Sheets of all resources on assigned projects submitted and approved as per the organization policy
  •    Own timesheets submitted as per the organization policy.

  
  Key Metrics delivered to CEO Office

  Project Integration Management
  •    * Ensure that the project is correctly baselined and planned and managed during execution using the integrated tools of EPM, Oracle, Jira, Confluence, etc.

  •     Timely EPM Updates. (COB on Friday)
  o    Project plan update (% completion)
  o    Status updates
  o    Risks and Issues update
  o    Change orders, if applicable 
  •     EPM Cost plan update 
  •    Cost Overrun before approval requested ($ 0). 
  •    Project Delivery Process compliance as per KATIM’s and EDGE’s project and program management methodology (100%), including EVM metrics

  Project Stakeholder Management/ Communication Management
  •    Fully Prepared for Project reviews (100%) including minutes of meeting and action tracking stored on designated folders
  •    Functional Unit reviews
  •    CEO office reviews
  •    EDGE reviews
  •    Project Reports submitted on time with high level of accuracy and quality
   

Experience and Education Qualification:

• Bachelor's degree in Project Management, Business Administration, or related fields.
• Minimum of 5-8 proven experience as a Project Manager, managing projects from initiation to closure 
• Strong knowledge of project management methodologies and tools.   
• Excellent communication, leadership, and problem-solving skills.

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